New Employee Onboarding IT list

New Employee Onboarding List for IT

IT department must have all the required information to properly set up a new employee.
Here's a list of information that hiring managers should submit to the IT department for onboarding a new user:

General Information
  1. Full Name
  2. Department
  3. Job Title
  4. Start Date
  5. Office Location
  6. Manager's Name
  7. Contact Information (email, phone)
Hardware Requirements
  1. Laptop/Desktop specifications
  2. Additional monitors
  3. Any special hardware (e.g., high-performance workstations, graphic cards)
  4. Phone extension
  5. Mobile device
Software Requirements
  1. Specialized software (e.g., design software, analytics tools)
  2. VPN Access
  3. Traverse access required.
  4. VAT and MyVantage access required.
  5. Email distribution lists to join.
  6. Communication Tools.
  7. ZAC and Zultys call groups.
  8. Internal communication platform (Teams, etc.)
  9. Video conferencing tools
Network and Security (Default - same as the dept)
  1. Level of network access required. 
  2. File/Folder permissions.
  3. Impress access required. (What menus)
  4. Two-Factor Authentication setup -  All remote employees must have the Microsoft Authenticator App installed to access Vantage remotely.
Training and Documentation
Cybersecurity awareness auto enrolled within first week. Notify user to take Sophos training. 
Relevant documentation to be provided.
Additional Notes
Any specific configurations or custom setups
Temporary or contract employee details, if applicable

    • Related Articles

    • Guide to Transferring Microsoft Authenticator to Your New Device

      Dear Team, As many of you transition to new smartphones, it's crucial to ensure a seamless and secure transfer of your Microsoft Authenticator app. This is vital for maintaining access to our systems without interruptions. To avoid issues encountered ...

    • Manager's Off-boarding Checklist

      Manager's Off-boarding Checklist Immediate Actions Confirm termination details (date, reason, PAF) with HR. Notify PCSupport@vantageapparel.com or call 732 340 3434. When to disable the account. Who to gets the forwards. Remove access to critical ...

    • How to Merge Two Outlook Calendars

      When a user's Outlook account is compromised and a new email account needs to be set up, merging the old calendar with the new one can help retain important scheduling information. This guide walks you through merging two Outlook calendars ...

    • Custom EDI Integration with Fanatics

      This document outlines the processes and responsibilities for integrating with Fanatics’ custom EDI and API systems. It includes steps for onboarding, sales order management, packing and shipping, invoicing, and IT processes. Each department is ...

    • Trusted locations in Microsoft Office

      Trusted locations in Microsoft Office Add a trusted location In your Office app, click File > Options. Click Trust Center > Trust Center Settings > Trusted Locations. If files will be on our network drives check Allow Trusted Locations on my network. ...