OVERVIEW
Sourced
Goods pieces are purchased by the inventory team daily using the PO Builder
screens in Impress. Packages for Sourced Goods orders arrive with a special
Vantage PO number, for example “P123456-S12345”. Where the P number represents
the Vantage PO, and the S number represents the Sales Order.
When Sourced
goods packages arrive, the packages with the special PO number are typically
physically separated from other “Customer Goods” packages received from the
carrier, and are processed differently. This document will outline the process
for Sourced Goods unpacking only.
VAT
The VAT
system runs from any tablet in the warehouse. To Start the system, click the
VAT icon on the desktop.
Users in the
Warehouse only have access to certain functions in the VAT system. If you do
not have access, the menu items will be crossed out accordingly.
LOGIN
To begin,
log into VAT using your Username and Password. If you do not have a Username
and Password, please speak to your manager to obtain one from IT.
If you are
using the same tablet all day, you will only need to log into the system once
per day (unless system updates are performed - in this case you may be kicked
out and be required to log in again).
If the
tablet you are using will be out of your sight, you should Log Out using the
Log Out button on the top right of the screen. All scanning of barcodes, moving
of packages, and picking is recorded against your username for quality control.
SG RECEIVING
DESTINATION CARTS
When
processing Sourced Goods Packages, the receiving team separates the packages
into separate physical carts for delivery to the associate production unpacking
area(s).
These carts are
labeled with a printed Barcode with the name of the cart…
C-SGEMB =
Sourced Goods Embroidery
C-SGSP =
Sourced Goods Screenprint
C-SGDTF =
Sourced Goods DTF Heat transfer
C-SGEMB-CM =
Sourced Goods Embroidery Cimpress
C-SGSP-CM =
Sourced Goods Screenprint Cimpress
C-SGDTF-CM =
Sourced Goods DTF Heat transfer Cimpress
UNPACKING
When carts arrive at the unpacking area, it is the unpackers
responsibility to open the packages, check the product in the packages against
the sales order and the packing slip, to enter the quantity of pieces in the
package, and to report any issues.
VAT MENU
The Unpacking screen is accessed in VAT using the following menu option.
PACKAGE SEARCH
To Begin,
scan the Work order into the Text box, and click the SEARCH Button.
Click the
SCAN WORK ORDER button to clear the screen.
If the
search returns no results, scan the proper barcode and click the SEARCH button
again.
If the
search returns result(s) from the Impress, you will see the following
information about the Sales Order ...
SALES ORDER DATA
SALES
ORDER =
The Sales Order
number from Impress.
LINE =
The Line number from Impress.
SKU =
The Garment SKU.
IMAGE =
Image of the product. The image may
not display in all cases.
SIZE/QUANTITY
=
Number of ordered
pieces by Size.
TOTAL =
The Total number of pieces for each
SKU.
RECEIVING
DATA
All of the
packages received for the sales order are displayed here by tracking number.
Please ensure that all packages have been received and that you have 1 package
for every Tracking number in the list.
INBOUND
PO =
The
VantagePO-SalesOrder number.
FROM =
The supplier name.
TRACKING#
=
The Tracking
Number.
BOX# =
The Box number if the shipment
contains multiple boxes assigned to the same Tracking Number.
QUANTITY =
The number of garments in the
package.
CART/BIN
LOCATION =
Location
of the Package as scanned by the receiving team.
HISTORY =
Date, Time, and Employee who
received and moved the package(s).
PACKAGE
SEARCH
Next, scan
the Tracking Number (or the Inbound PO barcode) from the package into the Text
box, and click the SEARCH Button.
Click the
SCAN PACKAGE button to clear the screen.
If the
search returns no results, scan the proper barcode and click the SEARCH button
again.
If the
searched tracking number or Inbound PO do not match the sales order, you will
also receive an error. Scan the proper barcode and click the SEARCH button
again.
If the
search returns result(s) from the Freight Manifest, you will see the following
information about the Package from the Freight Manifest ...
MANIFEST
DATA
TRACKING#
=
The Tracking
Number.
FROM =
The supplier’s name.
CUSTOMER
NAME =
The company
that placed the order with the supplier.
INBOUND
PO =
The PO number
that the customer placed with supplier.
BOX# =
The Box number if the shipment
contains multiple boxes.
PRODUCT =
The description or the product from
the supplier.
QTY =
The number of products in the
package that match the product description.
ACTUAL
QTY =
Enter the
actual number of garments that match the product description.
CHECKED
BY | DATE | Issue =
Auto
generated after save.
COMMENTS
=
Used to describe a
problem with the product.
1 of 2 =
As you enter the quantities, the
screen will tally the number of products. If matching the results will show up
in Green. If not matching, Red.
SAVE
BUTTON
Click the
SAVE button when you are finished.
If there are
issues with the package contents, the Production Manager AND the CSR assigned
to the Sales Order are automatically notified, please put the problem packages
to the side and place the Work Order with the pieces.