OVERVIEW
Sourced
Goods pieces are purchased by the inventory team daily using the PO Builder
screens in Impress. Packages for Sourced Goods orders arrive with a special
Vantage PO number, for example “P123456-S12345”. Where the P number represents
the Vantage PO, and the S number represents the Sales Order.
When Sourced
goods packages arrive, the packages with the special PO number are typically
physically separated from other “Customer Goods” packages received from the
carrier, and are processed differently. This document will outline the process
for Sourced Goods unpacking only.
VAT
The VAT
system runs from any tablet in the warehouse. To Start the system, click the
VAT icon on the desktop.
Users in the
Warehouse only have access to certain functions in the VAT system. If you do
not have access, the menu items will be crossed out accordingly.
LOGIN
To begin,
log into VAT using your Username and Password. If you do not have a Username
and Password, please speak to your manager to obtain one from IT.
If you are
using the same tablet all day, you will only need to log into the system once
per day (unless system updates are performed - in this case you may be kicked
out and be required to log in again).
If the
tablet you are using will be out of your sight, you should Log Out using the
Log Out button on the top right of the screen. All scanning of barcodes, moving
of packages, and picking is recorded against your username for quality control.
SG RECEIVING
DESTINATION CARTS
When
processing Sourced Goods Packages, the receiving team separates the packages
into separate physical carts for delivery to the associate production unpacking
area(s).
These carts are
labeled with a printed Barcode with the name of the cart…
·
C-SGEMB
= Sourced Goods Embroidery
·
C-SGSP
= Sourced Goods Screenprint
·
C-SGDTF
= Sourced Goods DTF Heat transfer
·
C-SGEMB-CM
= Sourced Goods Embroidery Cimpress
·
C-SGSP-CM
= Sourced Goods Screenprint Cimpress
·
C-SGDTF-CM
= Sourced Goods DTF Heat transfer Cimpress
UNPACKING
When carts arrive at the unpacking area, it is the unpackers
responsibility to open the packages, check the product in the packages against
the sales order and the packing slip, to enter the quantity of pieces in the
package, and to report any issues.
VAT MENU
The Unpacking screen is accessed in VAT using the following menu option.
PACKAGE SEARCH
·
To
Begin, scan the Work order into the Text box, and click the SEARCH Button.
·
Click
the SCAN WORK ORDER button to clear the screen.
·
If
the search returns no results, scan the proper barcode and click the SEARCH
button again.
·
If
the search returns result(s) from the Impress, you will see the following
information about the Sales Order ...
SALES ORDER DATA
·
SALES ORDER =
The
Sales Order number from Impress.
·
LINE =
The Line
number from Impress.
·
SKU =
The Garment
SKU.
·
IMAGE =
Image
of the product. The image may not display in all cases.
·
SIZE/QUANTITY =
Number of ordered pieces by Size.
·
TOTAL =
The Total
number of pieces for each SKU.
RECEIVING
DATA
All of the
packages received for the sales order are displayed here by tracking number.
Please ensure that all packages have been received and that you have 1 package
for every Tracking number in the list.
·
INBOUND PO =
The VantagePO-SalesOrder number.
·
FROM =
The
supplier name.
·
TRACKING# =
The
Tracking Number.
·
BOX# =
The Box
number if the shipment contains multiple boxes assigned to the same Tracking
Number.
·
QUANTITY =
The
number of garments in the package.
·
CART/BIN LOCATION =
Location of the Package as scanned by the receiving team.
·
HISTORY =
Date, Time, and Employee who received and moved the package(s).
PACKAGE
SEARCH
·
Next,
scan the Tracking Number (or the Inbound PO barcode) from the package into the
Text box, and click the SEARCH Button.
·
Click
the SCAN PACKAGE button to clear the screen.
·
If
the search returns no results, scan the proper barcode and click the SEARCH
button again.
·
If
the searched tracking number or Inbound PO do not match the sales order, you
will also receive an error. Scan the proper barcode and click the SEARCH button
again.
·
If
the search returns result(s) from the Freight Manifest, you will see the
following information about the Package from the Freight Manifest ...
MANIFEST
DATA
·
TRACKING# =
The Tracking Number.
·
FROM =
The supplier’s
name.
·
CUSTOMER NAME =
The company that placed the order with the supplier.
·
INBOUND PO =
The
PO number that the customer placed with supplier.
·
BOX# =
The Box
number if the shipment contains multiple boxes.
·
PRODUCT =
The
description or the product from the supplier.
·
QTY =
The
number of products in the package that match the product description.
·
ACTUAL QTY =
Enter the actual number of garments that match the product description.
·
CHECKED BY | DATE | Issue =
Auto generated after save.
·
COMMENTS =
Used
to describe a problem with the product.
·
1 of 2 =
As
you enter the quantities, the screen will tally the number of products. If
matching the results will show up in Green. If not matching, Red.
SAVE
BUTTON
·
Click
the SAVE button when you are finished.
·
If
there are issues with the package contents, the Production Manager AND the CSR
assigned to the Sales Order are automatically notified, please put the problem
packages to the side and place the Work Order with the pieces.
SG RECEIVING
DESTINATION CARTS
When
processing Sourced Goods Packages, the receiving team separates the packages
into separate physical carts for delivery to the associate production unpacking
area(s).
These carts are
labeled with a printed Barcode with the name of the cart…
·
C-SGEMB
= Sourced Goods Embroidery
·
C-SGSP
= Sourced Goods Screenprint
·
C-SGDTF
= Sourced Goods DTF Heat transfer
·
C-SGEMB-CM
= Sourced Goods Embroidery Cimpress
·
C-SGSP-CM
= Sourced Goods Screenprint Cimpress
·
C-SGDTF-CM
= Sourced Goods DTF Heat transfer Cimpress
UNPACKING
When carts arrive at the unpacking area, it is the unpackers
responsibility to open the packages, check the product in the packages against
the sales order and the packing slip, to enter the quantity of pieces in the
package, and to report any issues.
VAT MENU
The Unpacking screen is accessed in VAT using the following menu option.
PACKAGE SEARCH
·
To
Begin, scan the Work order into the Text box, and click the SEARCH Button.
·
Click
the SCAN WORK ORDER button to clear the screen.
·
If
the search returns no results, scan the proper barcode and click the SEARCH
button again.
·
If
the search returns result(s) from the Impress, you will see the following
information about the Sales Order ...
SALES ORDER DATA
·
SALES ORDER = The
Sales Order number from Impress.
·
LINE = The Line
number from Impress.
·
SKU = The Garment
SKU.
·
IMAGE = Image
of the product. The image may not display in all cases.
·
SIZE/QUANTITY =
Number of ordered pieces by Size.
·
TOTAL = The Total
number of pieces for each SKU.
RECEIVING
DATA
All of the
packages received for the sales order are displayed here by tracking number.
Please ensure that all packages have been received and that you have 1 package
for every Tracking number in the list.
·
INBOUND PO =
The VantagePO-SalesOrder number.
·
FROM = The
supplier name.
·
TRACKING# = The
Tracking Number.
·
BOX# = The Box
number if the shipment contains multiple boxes assigned to the same Tracking
Number.
·
QUANTITY = The
number of garments in the package.
·
CART/BIN LOCATION = Location of the Package as scanned by the receiving team.
·
HISTORY =
Date, Time, and Employee who received and moved the package(s).
PACKAGE
SEARCH
·
Next,
scan the Tracking Number (or the Inbound PO barcode) from the package into the
Text box, and click the SEARCH Button.
·
Click
the SCAN PACKAGE button to clear the screen.
·
If
the search returns no results, scan the proper barcode and click the SEARCH
button again.
·
If
the searched tracking number or Inbound PO do not match the sales order, you
will also receive an error. Scan the proper barcode and click the SEARCH button
again.
·
If
the search returns result(s) from the Freight Manifest, you will see the
following information about the Package from the Freight Manifest ...
MANIFEST
DATA
·
TRACKING# =
The Tracking Number.
·
FROM = The supplier’s
name.
·
CUSTOMER NAME =
The company that placed the order with the supplier.
·
INBOUND PO = The
PO number that the customer placed with supplier.
·
BOX# = The Box
number if the shipment contains multiple boxes.
·
PRODUCT = The
description or the product from the supplier.
·
QTY = The
number of products in the package that match the product description.
·
ACTUAL QTY =
Enter the actual number of garments that match the product description.
·
CHECKED BY | DATE | Issue = Auto generated after save.
·
COMMENTS = Used
to describe a problem with the product.
·
1 of 2 = As
you enter the quantities, the screen will tally the number of products. If
matching the results will show up in Green. If not matching, Red.
SAVE
BUTTON
·
Click
the SAVE button when you are finished.
·
If
there are issues with the package contents, the Production Manager AND the CSR
assigned to the Sales Order are automatically notified, please put the problem
packages to the side and place the Work Order with the pieces.